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GSA 2016 ANNUAL MEETING & EXPOSITION

Accommodations

Reservation deadline: 31 August

GSA has negotiated special hotel rates for GSA 2016 attendees. We appreciate your support by
staying in the official GSA hotels; your patronage enables GSA to secure the meeting space at a greatly
reduced cost, which in turn helps lower the cost of the meeting and your registration fees.

Orchid Event Solutions (OES) is GSA’s only official housing company for this meeting—to be
included in the GSA room block and receive GSA rates, you must make your reservations through
OES. Reservations are taken on a first-come, first-served, space-available basis. We recommend that
you make your request early for the best opportunity to get the hotel of your choice.

GSA TODAY | JUNE 2016 Booking through OES means you will receive: Special Requests

• An immediate e-mail acknowledgment of your hotel Please contact OES at +1-855-657-0547 or help@orchideventso-
assignment; lutions.com if you have special requests, including if you need to
book a hotel suite. Some requests are not guaranteed and hotels
• Free access to the Internet in your guest room; and will assign specific room types upon check-in, based on
• Protection if the hotel has oversold guest rooms. availability.

When rooms are booked at hotels that are not within GSA’s Acknowledgments
official hotel block and/or you do not use OES:
OES will send reservation acknowledgments within 24 hours
• GSA is exposed to penalties for not fulfilling our room via email if you booked online or by telephone; fax and mail
block commitments; acknowledgments will be sent within 72 hours of receipt. If you do
not receive your acknowledgment in this time frame, contact
• GSA risks losing the ability to re-book preferred meeting OES. You will not receive a confirmation from the hotel.
hotels and receive reduced rates in the future; and
Deposits, Cancellations & Changes
• GSA could possibly lose its qualification for the amount of
space allowed at the convention center. All reservation requests must be accompanied by a credit card
guarantee or check equaling the amount of one night’s room rate
Critical Dates plus tax for each room reserved. Reservations cancelled after 22
Aug. OR prior to 72 hours of your scheduled arrival will be subject
22 Aug.: Last day to cancel rooms without a penalty. to a US$25 fee for each room cancelled. Your deposit will be
forfeited entirely if you cancel within 72 hours of your arrival date.
31 Aug.: Reservations must be received by this date in order to Through 15 Sept., please send requests for changes and cancella-
guarantee rooms at discounted meeting rates. tions via email to OES at help@orchideventsolutions.com or in
writing by fax to +1-801-355-0250. After 15 September, contact
After 31 Aug.: Reservations will be taken based on availability, your hotel directly.
and hotels can charge higher rates. Inclusion in GSA’s hotel block
cannot be guaranteed. Upgrade/Suite Raffle

15 Sept.: All changes, cancellations, and name substitutions must To thank you for booking your hotel through OES, you will be
be finalized through Orchid Event Solutions. entered into a raffle to win a room upgrade for your entire hotel
stay. This is valid for reservations booked with a three-night stay
After 15 Sept.: You must contact the hotel directly with any or longer. Your reservation must be made by 11 July in order to
changes or for new reservations. qualify. Winners will be notified via email 7–10 days after 11 July.

Reserving with Orchid Event Solutions Room Sharing

1. Online at https://resweb.passkey.com/go/GSA16ANNUAL Use the GSA Travel & Housing Bulletin Board community
(for new reservations, modifying an existing reservation, or .geosociety.org/gsa2016/roomates to share housing, airport
cancelling). shuttles, and/or carpool. You can also use this service to make
arrangements to meet up with your colleagues.
2. Phone: Agents will be available Mon.–Fri., 7 a.m.–6 p.m.
MST at +1-855-657-0547 (U.S. toll-free) or +1-801-433-0661
(international).

3. Print the hotel reservation form and fax (+1-801-355-0250;
do not mail after faxing) or mail the completed form to
Orchid Event Solutions, 175 S. West Temple, Suite 30, Salt
Lake City, UT 84101, USA.

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