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GSA 2018 ANNUAL MEETING & EXPOSITION
Hotels
Reservation Information
Reservation deadline: 10 October
GSA has negotiated special hotel rates for GSA 2018
Indianapolis attendees. We appreciate your support by staying in
the official GSA hotels; your patronage enables GSA to secure
the meeting space at a greatly reduced cost, which in turn helps
lower the cost of the meeting and your registration fees.
VisitIndy is GSA’s only official housing company for this
meeting—to be included in the GSA room block and receive
GSA rates, you must make your reservation through VisitIndy.
Reservations are taken on a first-come, first-served, space-
available basis. We recommend that you make your reservation
early for the best opportunity to get the hotel of your choice.
Booking through VisitIndy means you will receive:
• An immediate e-mail acknowledgment of your hotel
assignment;
• Free access to Internet in your guest room; and
• Protection if the hotel has oversold guest rooms.
When rooms are booked at hotels that are not within GSA’s
official hotel block and/or you do not use VisitIndy:
• GSA is exposed to penalties for not fulfilling our room block
commitments;
• GSA risks losing the ability to re-book preferred meeting hotels
and receive reduced rates in the future; and
• GSA could possibly lose its qualification for the amount of
space allowed at the convention center.
Critical Dates
1 Oct.: The last day to cancel rooms without a penalty;
10 Oct.: Reservations must be received by this date in order to
guarantee rooms at special meeting rates;
24 Oct.: All changes, cancellations, and name substitutions must
be finalized through VisitIndy; and
After 24 Oct.: You must contact the hotel directly with any
changes or for new reservations.
Reservation Options
Online: community.geosociety.org/gsa2018/hotels (for new
reservation, modifying an existing reservation, or cancelling);
Phone: Agents available 8:30 a.m.–5 p.m. EDT, Mon.–Fri.:
+1-317-262-8191; or
Print: Download the form and fax (+1-317-262-8270)—do not
mail after faxing—or mail the completed form to VisitIndy,
200 S. Capitol Ave., Suite 300, Indianapolis, IN 46225, USA.
community.geosociety.org/gsa2018
Special Requests
Please contact VisitIndy at +1-317-262-8191 or housing@
visitindy.com if you have special requests, including if you need
to book a hotel suite. Some requests are not guaranteed and hotels
will assign specific room types upon check-in, based on
availability.
Acknowledgments
VisitIndy will send reservation acknowledgments within
24 hours via email if you booked online or by telephone; fax and
mail acknowledgments will be sent within 72 hours of receipt.
If you do not receive your acknowledgment in this time frame,
contact VisitIndy. You will not receive a written confirmation
from the hotel.
Deposits, Cancellations, and Changes
All reservation requests must be accompanied by a credit card
guarantee or check equaling the amount of one night’s room and
tax for each room reserved. Reservations cancelled after 1 Oct.
OR prior to 72 hours of your scheduled arrival will be subject to
a US$25 fee for each room cancelled. You will be charged one
night’s room and tax if you cancel within 72 hours of your arrival
date. Through 24 Oct., please send requests for changes and
cancellations via email to VisitIndy (housing@visitindy.com) or
in writing by fax to +1-317-262-8270. After 24 October, contact
hotels directly to make changes and cancellations.
Upgrade/Suite Raffle
To thank you for booking your hotel reservation through
VisitIndy, you will be entered into a raffle to win a room upgrade
for your entire hotel stay. This is valid for reservations booked
with a three-night stay or longer. Your reservation must be made
by 25 July in order to qualify for the raffle. The winners will be
notified via email within 7–10 days.
Room Sharing
Use the GSA Travel & Housing Bulletin Board at community
.geosociety.org/gsa2018/roomates to share housing, airport shuttle,
and/or carpool. You can also use this service to make arrangements
to meet up with your colleagues.
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