Page 50 - i1052-5173-29-5_flip-compressed (1)

GSA 2019 ANNUAL MEETING & EXPOSITION

Hotels

Reservation deadline: 28 August
ALERT
GSA has negotiated special hotel rates for GSA 2019 attend- The official GSA housing bureau is Orchid.Events (OE). To
ees. We appreciate your support by staying in the official GSA receive the GSA group rate at each hotel, reservations must be
hotels; your patronage enables GSA to secure the meeting space made through OE and not directly with the hotels. GSA and OE
at a greatly reduced cost, which in turn helps lower the cost of will NOT contact attendees directly to solicit new reservations.
the meeting and your registration fees. If you are contacted by a vendor who claims to represent GSA,
Orchid.Events (OE) is GSA’s only official housing company please notify the GSA Meetings Department at meetings@
for this meeting. To be included in the GSA room block and geosociety.org. Please do not make hotel arrangements or share
receive GSA rates, you must make your reservation through OE. any personal information through any means other than a
Reservations are taken on a first-come, first-served, space- trusted, reliable source.
available basis. We recommend that you make your reservation
early for the best opportunity to get the hotel of your choice. Special Requests
Please contact OE at +1-855-657-0547 or help@orchid.events
Reservation Options if you have special requests, including if you need to book a
Online: community.geosociety.org/gsa2019/attend/travel/ suite. Some requests are not guaranteed and hotels will assign
hotels (for new reservations, modifying an existing reservation, specific room types upon check-in, based on availability.
or cancelling).
Acknowledgments
Phone: Agents are available 7 a.m.–6 p.m. MST, Mon.–Fri.: OE will send reservation acknowledgments within 24 hours via
+1-855-657-0547 (U.S. toll-free); +1-801-433-0661 email if you booked online or by telephone; fax and mail acknowl-
(international). edgments will be sent within 72 hours of receipt. If you do not
receive your acknowledgment in this time frame, contact OE.
Print: Download the form and fax (+1-801-355-0250; do not You will not receive a written confirmation from the hotel.
mail after faxing) or mail the completed form to Orchid.Events, The hotels will not access their room lists from OE until sometime
175 S. West Temple, Suite 30, Salt Lake City, UT 84101, USA. between 29 Aug. and 11 Sept. Please do not contact the hotels
directly regarding you reservation until after 11 Sept.
Critical Dates
19 Aug.: The last day to cancel rooms without a penalty; Deposits, Cancellations, and Changes
28 Aug.: Reservations must be received by this date in order All reservation requests must be accompanied by a credit card
to guarantee rooms at special meeting rates; guarantee or check equaling the amount of one night’s room and
12 Sept.: All changes, cancellations, and name substitutions tax for each room reserved. Reservations cancelled after 20 Aug.
must be finalized through OE; but prior to 11 Sept. will be subject to a US$25 fee for each room
After 12 Sept.: You must contact the hotel directly with any cancelled. Cancellations made after 11 Sept. will be subject to the
changes or for new reservations. hotel’s cancellation policy. There is a 72-hour cancellation policy
in place for all reservations. Failure to cancel a reservation 72
Rates are in U.S. dollars and do not include the current hours prior to arrival will result in a one-night non-refundable
applicable tax of 12.75%. Complimentary basic Internet will guest room charge plus applicable taxes posted to the attendee’s
be provided in all guest rooms booked through GSA/OE. Please credit card on file. Through 12 Sept., please send requests for
check community.geosociety.org/gsa2019/attend/travel/hotels changes and cancellations via email to OE at help@orchid.events
for details. or in writing by fax to +1-801-355-0250. After 12 Sept., contact
hotels directly to make changes and cancellations.
Room Sharing
Use the GSA Travel & Housing Bulletin Board at community
.geosociety.org/gsa2019/attend/travel/rooms-rides to share
housing, airport shuttles, and/or carpool. You can also use this
service to make arrangements to meet up with your colleagues.

50 GSA Today | May 2019