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GSA 2017 ANNUAL MEETING & EXPOSITION
Hotels
SEATTLE 22–25 October
Seattle, Washington, USA
Reservation deadline: 27 September
GSA has negotiated special hotel rates for GSA 2017 Seattle
attendees. We appreciate your support by staying in the official
GSA hotels; your patronage enables GSA to secure the meeting
space at a greatly reduced cost, which in turn helps lower the cost
of the meeting and your registration fees.
Orchid Events (OE) is GSA’s only official housing company for
this meeting—to be included in the GSA room block and receive
GSA rates, you must make your reservation through OE.
Reservations are taken on a first-come, first-served, space-avail-
able basis. We recommend that you make your reservation early
for the best opportunity to get the hotel of your choice.
Booking through OE means you will receive:
• An immediate e-mail acknowledgment of your hotel
assignment;
• Free access to Internet in your guest room; and
• Protection if the hotel has oversold guest rooms.
When rooms are booked at hotels that are not within GSA’s
official hotel block and/or you do not use OE:
• GSA is exposed to penalties for not fulfilling our room block
commitments;
• GSA risks losing the ability to re-book preferred meeting hotels
and receive reduced rates in the future; and
• GSA could possibly lose its qualification for the amount of
space allowed at the convention center.
Critical Dates
18 Sept.: The last day to cancel rooms without a penalty;
27 Sept.: Reservations must be received by this date in order
to guarantee rooms at special meeting rates;
13 Oct.: All changes, cancellations, and name substitutions must
be finalized through OE; and
After 13 Oct.: You must contact the hotel directly with any
changes or for new reservations.
Reservation Options
Online: https://aws.passkey.com/go/GSA17ANNUAL For a new
reservation, modifying an existing reservation, or cancelling;
Phone: Agents available Mon.–Fri., 7 a.m.–6 p.m. MST: +1-855-
657-0547 (U.S. toll-free), +1-801-433-0661 (international); and
Print: Download the form and fax (+1-801-355-0250; do not mail
after faxing) or mail the completed form to Orchid Events, 175 S.
West Temple, Suite 30, Salt Lake City, UT 84101, USA.
16 22–25 October 2017 • Seattle, Washington, USA
Special Requests
Please contact OE at +1-855-657-0547 or help@
orchideventsolutions.com if you have special requests, including
if you need to book a hotel suite. Some requests are not guaran-
teed and hotels will assign specific room types upon check-in,
based on availability.
Acknowledgments
OE will send reservation acknowledgments within 24 hours
via email if you booked online or by telephone; fax and mail
acknowledgments will be sent within 72 hours of receipt. If you
do not receive your acknowledgment in this time frame, contact
OE. You will not receive a written confirmation from
the hotel.
ALERT: Orchid Events (OE) is the official GSA
housing bureau. To receive the GSA group rate at each hotel,
reservations must be made through OE and not directly
with the hotels. GSA and OE will NOT contact attendees
directly to solicit new reservations. If you are contacted by a
vendor who claims to represent GSA, please notify the GSA
Meetings Department at meetings@geosociety.org or
+1-303-357-1041. Please do not make hotel arrangements or
share any personal information through any means other
than a trusted, reliable source.
Deposits, Cancellations, and Changes
All reservation requests must be accompanied by a credit card
guarantee or check equaling the amount of one night’s room and
tax for each room reserved. Reservations cancelled after 18 Sept.
OR prior to 72 hours of your scheduled arrival will be subject to
a US$25 fee for each room cancelled. You will be charged one
night’s room and tax if you cancel within 72 hours of your arrival
date. Through 13 Oct., please send requests for changes and can-
cellations via email to OE (help@orchideventsolutions.com) or
in writing by fax to +1-801-355-0250. After 13 October, contact
hotels directly to make changes and cancellations.
Upgrade/Suite Raffle
To thank you for booking your hotel reservation through OE,
you will be entered into a raffle to win a room upgrade for your
entire hotel stay. This is valid for reservations booked with a
three-night stay or longer. Your reservation must be made by
24 July in order to qualify for the raffle. The winners will be
notified via email within 7–10 days.
Room Sharing
Use the GSA Travel & Housing Bulletin Board, to share housing,
airport shuttles, and/or carpool. You can also use this service to
make arrangements to meet up with your colleagues.